|Conditions for the issue of technical approval and financial
sanction to plan and estimate for execution of any original work on a national
highway costing an amount not exceeding Rs. 10.00 lakhs by the executive agency
||The executive agency shall forward to the Central Government for
approval rough cost estimates along with detailed information in respect of the
particulars given below according to the tentative details given in the annual
plan works programme for a particular year, within a period of 3 months after
the receipt of annual plan works programme for the year:
||Proposal in brief with a rough plan of the area in which the work is to be
||Extent of preliminary survey and investigation done.
||Broad features showing the existing position and the improvements desired.
||Duration of execution.
||Phasing of expenditure and also physical performance.
||Rough quantities and estimated cost under broad headings such as:
|(1) Road works
||(2) Bridge works
Land acquisition; earth work
guide bunds, etc.
||List of equipments required for speedy execution of the work.
||Alignment plan and longitudinal section in case of roads; hydraulic data and
outline designs of structures in case of bridges.
||Particulars for comparison of the similar works carried out in the same region.
||Special features, if any.
||Permissible job sizes shall be regulated according to description given in the
annual Plan works programme mentioned under condition (1) and the work shall
not be split up.
||In the case of items saving lump sum provision (such as improvement of
geometric, stabilizing, slipping reaches, raising roads in submersible
sections, each specific location supported by requisite details shall be
||Technical approval and financial sanction shall be
accorded only in respect of such items of work for which specific provision has
been made in the budget during the year for the individual work on the basis of
the approval given under condition (1).
||While sanctioning detailed estimates, the executive
agency shall ensure that the rough cost estimate for the work appearing in the
budget estimates accepted by the Central Government for presentation to
Parliament is not exceeded by more than 15 per cent, or the total cost of
detailed estimate to be sanctioned by that agency, in no case exceeds Rs. 10
lakhs, whichever is less.
||Abstract of cost of sanctioned detailed estimates in
all cases shall be submitted by the executive agency in respect of the works
sanctioned by that agency and in the case of bridge estimates, in addition a
general outline drawing shall also be submitted. Abstract of cost of sanctioned
detailed estimates shall give justification for excess, if any, referred to
under condition (4).
||Progress reports in respect of all works sanctioned by
the executive agency shall be submitted to the Central Government, in such form
and at such periodicity as may be required by the Central Government from time
||Technical approval and financial sanction to plans and
estimates for execution of any original work on a national highway shall be
accorded by the executive agency only after the approval of an officer of the
rank of Chief Engineer or Additional Chief Engineer or Principal Engineer in
charge of national highway works has been obtained.
||In case the executive agency considers it necessary to
accord technical approval and financial sanction after the approval of officers
of the rank of Superintending Engineers possessing requisite technical,
administrative and financial powers, the prior approval of the Central
Government shall be obtained but in all such cases they shall have to consult
the Regional Officer concerned of the Ministry of the Central Government
dealing with the national highways.
||In the case of projects, concerning bypasses,
realignment and improvement of geometries as also designs for bridges of length
up to 100 meters and of individual spans not exceeding 30 meters even where
cost may be within Rs. 10.00 lakhs, no work shall be sanctioned by the
executive agency without prior approval of the Regional Officer concerned of
the Ministry in the Central Government dealing with national highways.
||In the matters relating to technical approval and
financial sanction, the following procedure shall be followed, namely:—
||In case of the works where standards and designs adopted in the estimates are
in accordance with the Indian Roads Congress Code and specifications and any
other relevant instructions, guidelines, standard bridge designs, etc., issued
by the Central Government from time to time, copies of the sanctions accorded
by the executive agency shall invariably be endorsed to the Regional Officers
concerned of the Ministry in the Central Government dealing with national
highways along with complete copy of the estimate so that even after sanction,
they could examine the matter and bring to the notice of executive agency
deviations from such Code, specifications, instructions, guidelines, standard
bridge designs, if any.
||Where for any work, deviations, from approved standards, specifications,
instructions, guidelines issued by the Central Government have to be made due
to local conditions, no work shall be sanctioned by any executive agency unless
a complete copy of the estimate is furnished to the Regional Officer concerned
of the Ministry in the Central Government dealing with national highways and
his approval has been obtained in accordance with the general instructions
issued by them from time to time governing the disposal of such cases. A brief
mention of these deviations shall also be made by the executive agency in the
abstract estimates to be sent to the Central Government quoting the reference
of approval of the Regional Officer concerned.
||In all other cases where proposed deviations do not fit in with the general
instructions issued by the Central Government or are not necessitated due to
local conditions, technical and financial sanction thereto may be accorded by
the executive agency with the prior approval of the Central Government on a
reference being made in this behalf along with a copy of the detailed estimate
through the Regional Officer of the Ministry of the Central Government dealing
with the national highways who shall forward the same to the Central Government
with his comments thereon.
||After the budget estimates have been accepted by the Central Government, the
funds likely to be available for the work shall be intimated to the executive
agency concerned. Work-wise allotment of funds shall be made by the Central
Government and the same shall also be communicated to the executive agency
concerned for further necessary action as soon as the budget is passed by the
Parliament. Sanction for entering into financial commitments may be accorded by
the executive agency only after the budget is passed by the Parliament and the
same is intimated to the executive agency. All other actions including
technical sanction to the project, calling and receipt of tenders, negotiation
for their settlement, etc., may, however, be taken by the executive agency as
soon as the acceptance of the budget estimate by the Central Government has
been intimated to it.